Registration terms and conditions

You are advised to read our terms and conditions in full prior to registering. Submission of an on-line registration is regarded as a firm booking and acceptance of these terms and conditions. Cancellation charges will apply for all bookings.

Payment
Please note that payment of fees must be made in full and in cleared funds prior to attending the event. Delegates whose fees have not been paid by the start of the event shall be required to pay on-site.

Payment can be made using one of the following methods:

Cheque - made payable to the Institute of Physics (the "Institute") in either Pound Sterling, Euros (to the rate of 1.148) or US Dollars (rate of 1.627), and posted to Conferences Department, Institute of Physics, 76 Portland Place, London W1B 1NT, United Kingdom.

Bank transfer payable to the Institute of Physics, HSBC Bank Plc, 62 George White Street, Cabot Circus, Bristol, Avon BS1 3BA, UK. Please include your name, invoice number, and conference you are attending when making payment.

£ Sterling - Payments to Institute of Physics - Conferences, account number 42476045, sort code 40-14-13, IBAN: GB30MIDL 401413 42476045, Bic Code: MIDLGB22, Swift code: MIDL GB21 03B
€ Euro - Payments at exchange rate 1.0945 to account number 69704675, sort code 40-05-15, IBAN: GB75MIDL 400515 69704675, Swift: MIDL GB 22.
$ US Dollar - Payments at exchange rate of 1.6322 to account number 69705561, sort code 40-05-15, IBAN: GB75MIDL 400515 69704675, Swift: MIDL GB 22
Credit or debit card via the secure payment site RBS WorldPay (Visa, MasterCard, AMEX, Solo and Maestro)
Or, in special circumstances and with the prior written agreement of the Organisers, by cash on arrival at the event.

All registration details, including payment details, shall be sent via a secure WorldPay server.

Substitutions may be made at any time. If you wish to substitute a delegate, please contact the Conference Department at the earliest opportunity.

VAT
Value Added Tax (VAT) is payable by all delegates whether from UK, Mainland Europe or overseas, save where they produce in advance to the Institute a valid VAT exemption certificate. Charges shown are exempt from VAT unless otherwise indicated. Where VAT is applicable it is shown and calculated at the then current standard rate. If the rate is altered as a result of government legislation charges may be adjusted accordingly. A tax invoice/receipt will be issued to those indicating that this is required on the registration form. The Institute's VAT registration number is 461-6000-84.

Cancellation Policy
All cancellations, by individuals or groups, must be given in writing to the Institute. E-mail shall not be sufficient for these purposes. For events that are held over multiple days, delegates must inform the Institute in writing at least one calendar month prior to the first day of the event (unless otherwise indicated on the event website). If written notice is received by the Institute within this time frame, a full credit/refund minus a 20% administrative charge will be issued. Those cancellations made after this deadline shall not be entitled to a credit/refund. For events held on one day, the cancellation deadline is five working days prior to the day of the event and the same policy applies as above. If you do not attend the event, and fail to provide sufficient cancellation notice, you will be liable for the full amount of your booking.

Event Cancellation
The Institute reserves the right to cancel any event at any time and at its sole discretion. In the event of such a cancellation, the Institute will refund any monies paid, direct to the delegate, upon proof of purchase.
In the event of cancellation, the Institute will use reasonable endeavours to alert those who have booked to attend an event or purchased tickets and details of any cancellation will be posted on the appropriate event website.
Delegates are responsible for checking this information prior to the event.

Programme Changes
The Institute reserves the right to make alterations to the programme, date and/or venue at any time without prior notice.

Liability
Delegates are required to comply with the rules and regulations governing the applicable venue. The organisers and the participants shall insure and keep insured any property they bring onto the venue and any such property is left at the venue at their own risk. The Institute expressly excludes any liability for any property damage or loss incurred at any time during the event. The Institute shall not be liable (whether such liability arises due to negligence, breach of contract, misrepresentation, or otherwise) for any direct, indirect or consequential losses or damages howsoever arising including, but not limited to, loss of use of any profit, business, or data (including, but not limited to, loss of use or damage suffered by any participant as a result of an action brought by a third party) even if such loss was reasonably foreseeable or the Institute had been advised of the possibility of the participant incurring the same. This clause is not intended to limit or exclude any liability which the Institute is not able to limit or exclude by law including, but not limited to, liability for any fraudulent misrepresentation and/or for any death or personal injury caused by its negligence. The Organisers and/or the participants shall indemnify the Institute, and keep the Institute indemnified, for any costs, losses, or damages that the Institute pays to the venue following any damage done to that venue, or any equipment thereon by the Organisers and/or any of the participants, including, but not limited to, any equipment provided for the event as well as any injury suffered by any person, animal or item caused by or in consequence of any act or omission of the Organisers and/or any of the participants

Non Discrimination Policy
The Institute will use its reasonable endeavours to comply with all UK and European laws applicable in relation to discrimination on any grounds.
Accordingly, the Institute is committed to providing equality of opportunity and fair treatment for all. The Institute will not intentionally discriminate on the basis of gender, age, marital status, sexual orientation, ethnic origin, religion, culture or disability in dealing with the delegates.

Data Protection
The information given the Institute by the delegates will be recorded in the Institute's databases. The Institute may also share this information with its event sponsors. If you do not wish to receive further correspondence which does not relate to the event then please email conferences@iop.org. Unless the Institute receives an explicit written request in advance from a delegate confirming that they do not want to share their contact information, a list of all delegates, their affiliation institutions and e-mail addresses may be included in the delegate packs and on lists of delegates.

In addition, you acknowledge that the Institute and/or its representatives and/or any delegate at the event may take photographs and/or video footage of all or part of it. The Institute may then include any of these photographs and/or video footage on any of its websites and/or other promotional materials, at its discretion; unless it receives an explicit written request from you confirming that you do not want the Institute to use any images identifying you.

Governing Law
These terms and conditions are governed by English Law and the Courts of England and Wales shall have exclusive jurisdiction to determine any disputes which may arise under them.

Should you require clarification on any aspect of the event or these terms and conditions please contact the Institute using the details below:

Conferences Department
Institute of Physics
76 Portland Place
London
W1B 1NT

Tel: +44 (0)20 7470 4800
Fax: +44 (0)20 7637 4266
E-mail: conferences@iop.org

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Registration terms and conditions

IOP Institute of Physics