Terms and conditions of the IOP-STFC Award for Physics Journalism
The Prize winner will be offered an expenses-paid visit to the Fermi National Accelerator Laboratory and attendance at the 2014 meeting of the American Association for the Advancement of Science in Chicago, departing the UK on Wednesday 12 February 2014 and returning Tuesday 18 February 2014. Flights to Chicago from the United Kingdom, and accommodation, meals and necessary transport within the US, will be provided by the Science and Technology Facilities Council (STFC) and the Institute of Physics (IOP).
Opening and closing date
Entry for the Prize opens at 0900 on Thursday 12 September 2013.
Entries must be received by the Science and Technology Facilities Council (STFC) by the closing date of 1700 on Friday 13 December 2013.
Entries received after 5pm on 13/12/13 will not be accepted.
Method of entry
Entries are preferred in electronic format, and should be sent to:
Entries must be no more than 10Mb in size.
Alternately, entries larger than 10Mb should be provided in standard readable formats on CD or DVD (further details can be found below), and be mailed to:
IOP-STFC Award for Physics Journalism
c/o Jill Little
Science and Technology Facilities Council
Polaris House, North Star Avenue
Swindon, SN2 1SZ
Rules governing the Prize
The Award is for a work of journalism covering physics research and related areas of technology, and/or the work and related lifestyles of physicists, engineers or other people working in physics. Articles on the application of physics in industry, or on interdisciplinary research including physics and other scientific disciplines, are encouraged.
Entry is open to journalists, students of a recognised journalism course, students of a recognised qualification in physics, or holders of a recognised qualification in physics, whose work is published or broadcast and is accessible to the general public. Employees of STFC and the IOP, including IOP Publishing, are not eligible. Freelancers who have written for one of IOP’s publications are eligible.
Entries must have been published in English in print, broadcast or online, between 1 January 2013 and 13 December 2013. The cover date on the issue in which a printed article appears will be considered the date of publication. The date of posting will be considered for online articles, podcasts, and blogs. The date of first broadcast will be considered for radio or television.
The Award is for an individual entrant, rather than for a group of individuals, or an organisation, institution, employer or publisher.
Books (published or online) do not qualify for the Award.
The Award winner will receive an expenses paid trip to the US including:
- Economy return airfare UK-US, accommodation, per diem for meals and other incidentals
- Ground transportation in the US
- A tour of the Fermi National Accelerator Laboratory on Thursday 13 February 2014
- Registration fees for attendance at the American Association for the Advancement of Science meeting in Chicago from Friday 14 February 2014 to Monday 17 February 2014.
- Additional prize offerings may be added prior to the closing date
The notional value of the prize is £4000. The prize must be taken as offered, and cannot be redeemed.
Potential entrants may contact the organisers through the email address above prior to the closing date to seek clarification of the validity of possible entries.
The opinion of the judges will at all times be final in all matters, and entries failing to meet the required criteria will be deemed ineligible for consideration.
The members of the Judging panel will comprise a representative of STFC, IOP, the British Science Association, Association of British Science Writers, and a journalist.
The decision of the judges in all matters will be final. The judges will not provide individual advice or feedback to entrants.
Acceptance of the Prize
Entrants must be able to take up their Prize on the dates specified. Entrants must have a valid passport and visa to enter the United States, and must provide at their own expense travel insurance, any pre-trip medical inoculations or other medical processes, and spending money.
Further guidelines for entries:
Entries must be accompanied by a covering letter stating the entrant’s full name and address, contact details including telephone and email, professional affiliations or qualifications, and a statement showing how the entry meets the entry criteria.
The entrant will normally be the prime author of the entry. If not, the role of the entrant in the origination of the entry must be stated in the covering letter to accompany the entry and any other contributors or collaborators must consent to the submission of the entry by one individual. The person lodging the covering letter will be considered the author of the entry and will take the Prize if they are successful.
Entrants must also submit a biography of no more than 350 words, suitable for external use.
All entries will be judged on the quality of journalism displayed, including the breadth of journalistic research underpinning the work. The nature and style of the work – from lengthy feature to punchy news item – will help determine the range of criteria used to judge the strength of the entry: with features credited for originality, style and strength of appeal; and news items credited for accuracy, exclusivity and impact. Accompanying visuals and any work undertaken to promote the entry through additional channels will also be considered.
The covering letter should state how the readers, viewers or listeners experienced the material, for example whether it was a front cover article, whether it was adapted for Tablet reading or whether it was broadcast during prime time news or during an entertainment show.
Entrants should also submit in the covering letter an estimate of the audience reached by their work. This number is a plus in the evaluation, but not a decisive factor. If available, entrants should mention evidence of engagement with the article, including comments, letters, response articles, etc.
Entrants should identify in the covering letter any copyright restrictions affecting the entry. This information should include the contact details of any person or persons, organisations or corporate entities from whom the organisers would be required to obtain permission in order to allow the organisers the right to re-publish, and report on, the entries submitted. If the entrant is the copyright holder, the covering letter must include a statement giving the organisers the right to re-publish and/or report on the entry.
Individuals can only enter once and the same piece of work may not be submitted by more than one person.
Acceptable formats for entry
Radio and podcast entries should be submitted as mp3 files and on audio CD for postal applications. Film and multimedia entries should be on DVD in PAL format. In all cases, a link to the material, or a printed version of the material as it was published, should be provided with the entry, so that it can be viewed in context.
The organisers ask you to submit your entry in plenty of time to meet the deadline. But if you need to arrange to courier items please contact Jill Little on 01793 442123.